1. General Information
Thank you for your interest in our website and our online services. Protecting users data and using it
only in the way our users expect from us is our highest priority. Thus, the following policy is designed to
inform you about the processing of your personal data and your rights regarding this processing
according to the General Data Protection Regulation (“GDPR”) and other data protection laws.
We, eutopia OÜ, are the controller according to the GDPR and therefore responsible for the data
processing explained herein.
c) Person responsible for personal data protection
You can contact our person responsible for personal data protection at any time by using the following
contact details: R. Eng. Henrique Mêndia 5, 2825-333 Costa da Caparica, Portugal Phone: +39 346 35 27
292 e-mail: firstname.lastname@example.org.
2. Processing of Personal Data during Your Use of Our Website
Your visit to our website and/or use of our online services will be logged. The IP address currently used
by your device, date and time, the browser type and operating system of your device, the pages
accessed may be recorded. This data is collected for the purposes of optimizing and improving our
website as well as our online services. The processing is legally based on legitimate interest as it is in our
legitimate interest to protect our website and to improve the quality of our services. Additionally, your
personal data is only stored if you provide it to us on your own account, e.g. as part of a registration, a
survey, an online application or for online purchase (performance of a contract). We have taken
appropriate measures to ensure that the data provided to us during the registration is adequately
protected. These measures include, but are not limited to access control, segregation of duties, internal
a) Newsletter Registration
If you wish, you can subscribe for our newsletter on our website by filling out the registration form
provided there. The personal data that are collected in the registration form will only be processed for
sending newsletters to your e-mail address and only if you have given your consent to this data
processing. Your personal data will be processed until you unsubscribe from the newsletter by clicking
the link “unsubscribe” which is provided in each newsletter you receive from us. Please note that you
will not receive any newsletters from us anymore after you unsubscribe.
b) Contact Form
You can use the contact form on our website to contact us for any request. The personal data that you
filled out into the contact form will only be processed for answering your request. Filling in and
submitting the contact form constitutes an affirmative action by which you have given your consent to
the data processing.
c) Online Shop
You can use our online shop and place an order by visiting this link. All personal data you have given in
our online shop will only be used for the purposes of purchasing and/or delivering of our products,
services and content. Without your personal data, we will not be able to process your order. Your
personal data will stored as long as it is necessary for us to fulfill our obligations towards you including
but not limited to delivery of the products or services, providing warranties, support etc., except where
we are legally obliged to further store your data for the purposes of submitting it to public authorities,
for example to tax authorities. This storage and transfer of your personal data to public authorities is
based on fulfilling a legal obligation.
d) Customer/User Account Registration
If you wish, you can create a customer account on our website by using this link. If you create a
customer account, you will not have to send us your personal data every time you are using our online
shop or when you try to access information/materials intended only for registered customers. The
personal data that you provided in the registration form will only be processed for creating and
maintaining your customer account. Your personal data will only be stored until you delete your
account. If you delete your account, your personal data will be deleted without undue delay except
where we are legally obliged by law to further store your data. Please note that you will not be able to
use your customer account anymore, after it has been deleted.
e) Sharing your data with third parties
If you fill the details of your company as well as the contact details of any stakeholders within that
specific company, which may include personal data, we may share this information with our clients for
valid consent to share the personal information.
This processing is only performed with your prior consent and is legally based on Art. 6 paragraph 1
sentence 1 letter a) GDPR. The provision of your personal data is voluntary, however you will not be able
This consent can be withdrawn at any time with future effect by a written request either by sending it
via email at email@example.com or by post at R. Eng. Henrique Mêndia 5, 2825-333 Costa da
To make your visit to our website more pleasant and to enable the use of certain functions, we may use
“cookies” on various pages. Cookies are small text files that are stored on your terminal device. Some of
the cookies we use are deleted after the end of the browser session. Other cookies remain on your
device and enable us or our partner companies to recognize your browser on your next visit. You can set
your browser in such a way that you are informed about the setting of cookies separately and decide
individually about their acceptance or exclude the acceptance of cookies for certain cases or generally.
For more information, see the help function of your Internet browser. If cookies are not accepted, the
functionality of our website may be limited.
g) Data Recipients
We may use third party service providers to process your personal data. These service providers may be
located in countries within and outside the European Union (EU) and the European Economic Area
(EEA). We ensure that these service providers process personal data in accordance with European data
protection legislation to guarantee an adequate data protection level, even if personal data are
transferred into a country outside the EEA for which no adequacy decision of the EU Commission exists.
Transfers of personal data to other recipients is not performed, except where we are obliged to do so by
law. For more information about appropriate safeguards for the international data transfer or a copy of
them, please contact us at firstname.lastname@example.org.
h) Retention Period
Personal data will be kept for as long as necessary to fulfill the purposes for which it was collected and
following the legal provisions in force. However, storage periods may also be amended due to our
legitimate interest (e.g. to guarantee data security, to prevent misuse or to prosecute criminal
3. Your Rights
As a data subject, you can contact the person responsible for personal data protection at
email@example.com at any time with a notification under the contact information mentioned
above under Section 1 to make use of your rights. These rights are the following:
● The right to receive information about the data processing and a copy of the processed data;
● The right to demand the rectification of inaccurate data or the completion of incomplete data;
● The right to demand the erasure of personal data;
● The right to demand the restriction of the data processing;
● The right to receive the personal data concerning the data subject in a structured, commonly
used and machine-readable format and to request the transmittance of these data to another
● The right to object to the data processing;
● The right to withdraw a given consent at any time to stop a data processing that is based on
● The right to file a complaint with the competent supervisory authority: the Estonian Data